Integrate your audio with Live Meeting

When setting up your Live Meeting account you will have two options to decide how you wish to start your meeting.

1. To set up a scheduled meeting using Outlook/Lotus Notes or the Live Meeting console
2. Using the Meet Now option to start an unscheduled meeting.

You will be required to set up the audio integration meeting setting for both options before you start using the service.

Integrate your audio with the Live Meeting console

Integrate your audio with Live Meeting Meet Now

Integrate your audio with the Live Meeting console

Step 1: Go to your Office Live Meeting website noted on your wallet card or on your welcome email

Step 2: Enter your User Login and Password, noted on your wallet card or on your welcome email

Step 3: Click Schedule Meeting from the left navigation menu

Step 4: Click Meeting Options located on the lower half of the Schedule Meeting page

Step 5: In the Meeting Options page, click Audio located in the upper right area of the page. This will bring you to another Meeting Options page

Step 6: Under the section titled Setup update all the requested fields to suit your audio integration preferences, refer to figure A below.

a. Select from the drop down menu the type of audio option you wish to use for your web conferences

b. Select from the drop down menu BT Conferencing

c. Check the boxes for the audio (phone) conferencing options you want to enable for your participants :

• Allow meeting participants to use "Join Conference" to have Live Meeting call their phone instead of dialling in: When this option is enabled, meeting participants can request for the Office Live Meeting console call his/her telephone, rather than dialling in to the conference call.
• Enable One-Way Internet Audio Broadcasting: Also known as VoIP (Voice over IP), Internet Audio Broadcasting is a one-way audio broadcast streamed over the Internet that allows participants to hear the presenter through his/her computer.

d. Enter your BT MeetMe dial-in numbers:

• Select United Kingdom as the country region, then enter the US dial-in (toll-free area code and local number) for your BT MeetMe audio account
• Select United Kingdom as the country region, then enter the dial-in (toll-free area code and local number) for your BT MeetMe audio account

e. Enter your BT MeetMe participant passcode in Participant Code, without the at the end

f. Enter your BT MeetMe chairperson passcode in "Leader Code" without the at the end

g. In the Additional Dialling Keys section,

• Type five to ten commas ",,,,,,,,,," in the box following the words "Actual Dialling Keys." If you have difficulty establishing the recording functionality, try more commas to create a longer pause
• In the box to the right of , enter a pound sign

h. Click OK at the bottom of the page

i. You will then have the option of scheduling a meeting or, if you are simply setting up the audio controls, click Cancel.

Figure A: Screenshot of the Audio Setup form to set up your audio preferences.

Step 7:  Once you have completed this section select Set as Default

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Integrate your audio with Live Meeting Meet Now

Step 1: Go to your Office Live Meeting website noted on your wallet card or on your welcome email

Step 2: Enter your User Login and Password, noted on your wallet card or on your welcome email

Step 3: Click Meet Now Details

Step 4: Click Meeting Options located on the left hand menu

Step 5: In the Meeting Options page, click Audio located in the upper right area of the page. This will bring you to another Meeting Options page

Step 6: Under the section titled Setup update all the requested fields to suit your audio integration preferences, refer to figure B below.

a. Select from the drop down menu the type of audio option you wish to use for your web conferences

b. Select from the drop down menu the name of your audio conferencing supplier

c. Check the boxes for the audio (phone) conferencing options you want to enable for your participants :

• Allow meeting participants to use "Join Conference" to have Live Meeting call their phone instead of dialling in: When this option is enabled, meeting participants can request for the Office Live Meeting console call his/her telephone, rather than dialling in to the conference call.
• Enable One-Way Internet Audio Broadcasting: Also known as VoIP (Voice over IP), Internet Audio Broadcasting is a one-way audio broadcast streamed over the Internet that allows participants to hear the presenter through his/her computer.

d. Enter your BT MeetMe dial-in numbers:

• Select United Kingdom as the country region, then enter the US dial-in (toll-free area code and local number) for your BT MeetMe audio account
• Select United Kingdom as the country region, then enter the Global dial-in (toll-free area code and local number) for your BT MeetMe audio account

e. Enter your BT MeetMe participant passcode in Participant Code, without the at the end

f. Enter your BT MeetMe chairperson passcode in "Leader Code" without the at the end

g. In the Additional Dialling Keys section,

• Type five to ten commas ",,,,,,,,,," in the box following the words "Actual Dialling Keys." If you have difficulty establishing the recording functionality, try more commas to create a longer pause
• In the box to the right of , enter a pound sign

h. Click OK at the bottom of the page

i. You will then have the option of scheduling a meeting or, if you are simply setting up the audio controls, click Cancel.

Figure B: Screenshot of the Audio Setup form to set up your audio preferences.

Step 7: Once you have completed this section select Set as Default

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