Schedule, start, and join meetings using the Live Meeting Web Access functionality

The Web-based Office Live Meeting client is an alternative for users of the Office Live Meeting service who cannot install or run the Windows-based meeting client, usually because their computer runs an operating system that is not compatible with the Windows-based meeting client, such as Microsoft® Windows® 98, Sun® Solaris™, or Apple® Macintosh®.

The Web-based meeting client does not require installation of any files; it runs as a Java applet in the user’s Web browser which also allows non-Windows operating systems such as Linux and Macs to now be able to access and use Live Meeting.

Start, schedule or join a Live Meeting using Office Live Meeting Web Access

To log on and join from the Live Meeting console

To log on and join from a Live Meeting invitation

How will your participants join your meeting if they need to join using the Live Meeting Web Access

Features Not Available in the Web-Based Client

Microsoft Office Live Meeting Web Access Software Requirements

Before you use Office Live Meeting Web Access, you must make sure that:

• All pop-up blockers are turned off, both within your browser and in any other Web-based applications running on your computer.
• If your network uses a proxy server, your browser is configured to either identify the proxy or bypass it.

Start, schedule or join a Live Meeting using Office Live Meeting Web Access

You can log on to Office Live Meeting Web Access in two ways:

• from the Live Meeting console
• from the Live Meeting link in the meeting invitation

NOTE: The Office Live Meeting Web Access option is offered to you only if the Windows-based client is not installed on your computer.

To log on and join from the Live Meeting console

Step 1: Go to the Live Meeting URL on your wallet card or from your welcome email.

Step 2: Click My Home on the upper left side of the page.

Step 3: Enter your user login and password, and click Login.

Step 4: On the My Home page, do one of the following:

• Under Meet, click Join Meeting.
• Under Upcoming Meetings, click the meeting subject. On the Meeting Details page, under Actions, click Join As Presenter.

Step 5: On the Install Microsoft Office Live Meeting client or use Microsoft Office Live Meeting Web Access page, under Use Live Meeting Web Access (fastest), click Accept and Use. You will only be asked to do this step once - next time you join a meeting you will be taken directly to the Join Meeting window.

Step 6: On the Join Meeting page, enter the Meeting ID and Entry Code (if required).

Step 7: Click Join Meeting.

To log on and join from a Live Meeting invitation

Step 1: In the invitation, click Join the Meeting.

Step 2: On the Install Microsoft Office Live Meeting client or use Microsoft Office Live Meeting Web Access page, under Use Live Meeting Web Access (fastest), click Accept and Use.You will only be asked to do this step once - next time you join a meeting you will be taken directly to the Join Meeting window.

Step 3: In the Join Meeting window, type your name as you want it to appear to the other participants, and then click Join Meeting.

Step 4: If your browser asks you to trust the signed applet from Microsoft, click Yes.

Office Live Meeting Web Access appears in its own browser window. The Meeting Entry page remains open in the background. Keep this window open in case you are disconnected from the meeting and need to re-enter it.

After logging in to a meeting as a presenter, you can import any content (slides, documents, diagrams, or other files) that you have prepared for presentation.

Connecting to BT MeetMe

Dial your BT MeetMe dial-in number noted on your wallet card or welcome email and follow the prompts. Enter your chairperson's passcode, followed by . Participants follow the same instructions and enter their participant passcode, followed by .

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How will your participants join your meeting if they need to join using the Live Meeting Web Access

Step 1: Invited participants will click on the meeting URL in the participant meeting invitation that they would have received from you as the chairperson.

Step 2: Participants will be taken to a web page which will give them the option to Install Microsoft Office Live Meeting client or Microsoft Office Live Meeting Web Access page, under Use Live Meeting Web Access (fastest), participants to click Accept and Use. Particpants will only be asked to do this step once - next time they join a meeting they will be taken directly to the Join Meeting window.

Step 3: Participants to enter their Display Name, the Meeting ID, and Meeting Key (if required to join the meeting).

Step 4: Participants follow the same audio instructions as you.

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Features Not Available in the Web-Based Client

When you are using the Web-based client in Microsoft Office Live Meeting Service, there are some limitations. The features that are available in the Windows-based client, but not the Web-based client, are listed below.

• Computer audio
• Webcam and Microsoft RoundTable video
• Viewing audio status for attendees
• Docking menu panes
• Keyboard navigation and shortcuts
• Sharing a single application
• Using desktop sharing and frame sharing when running on Windows® (these features are available when running on Sun® Solaris™ or Apple® Macintosh®)
• Creating and sharing a screen snapshot
• Saving Shared Notes by using the Save icon
• High fidelity PowerPoint rendering and slide animation
• Controlling synchronized playback of multimedia content
• Uploading and deleting handouts (the Web-based client supports downloading handouts)
• Breakout room setup and management (breakout rooms are supported, but setup and management must be done using a Windows-based client)
• Personal recording
• Localised user interface (only English is available)

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Microsoft Office Live Meeting Web Access Software Requirements

To run Live Meeting Web Access, your computer must meet the minimum requirements listed in the table below. These are minimum system requirements that have been tested and are supported. Live Meeting Web Access requires a Java™ Virtual Machine (JVM™) to be installed and running. Live Meeting Web Access may load and run correctly on other operating system, browser, and Java™ Virtual Machine combinations, but other combinations are not supported.

Browser	Operating System	Java Virtual Machines
Internet Explorer® 6.0 with SP2	Windows XP SP2	Microsoft Java Virtual Machine (JVM) 1.1, Sun® 1.5.11, 1.6.x
Internet Explorer 7	Windows XP SP2	Sun® 1.5.11, 1.6.x
Internet Explorer® 6.0 with SP1	Windows XP SP1a	Microsoft® JVM 1.1, Sun® 1.5.11, 1.6.x
Internet Explorer 6.0 with SP1	Windows 2000 SP4	Microsoft JVM 1.1, Sun® 1.5.11, 1.6.x
Internet Explorer 6.0 with SP1	Windows 98 SE	Microsoft JVM 1.1, Sun® 1.5.11, 1.6.x
Internet Explorer 7	Windows Vista	Sun® 1.6.x
Firefox 2.0	Windows XP SP2	Sun® 1.5.11, 1.6.x
Safari 2.0™	MAC OS® X V10.4	Apple® Java™ 1.4.2
Safari 1.3™	MAC OS® X V10.3	Apple® Java™ 1.4.2
Mozilla 1.7	Solaris 10™	Sun® 1.5.11, 1.6.x

The following additional software is required:

• Microsoft Office PowerPoint® 2000 presentation graphics program or later, or Microsoft Office Standard Edition or Professional Edition (which includes PowerPoint software) to upload presentations.
• Adobe® Flash® Player version 9 or higher to view multi-media data content slides.
• To view slides with audio or video content in the meeting:

Windows Media® technologies player, version 9 or 10 (version is checked when the meeting client starts) to view Windows Media content in the meeting.

Apple® QuickTime® player and the Windows and the Windows Media Components for QuickTime by Flip4Mac™ on the Apple® Macintosh® platform.

Windows Media Player Firefox Plugin when using Firefox on Windows XP.

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