Employee Communications

Company-wide corporate communications

• Event calls can be recorded and made available for replay purposes on your intranet sites or via audio dial-in details so you will always ensure every member of staff has access to the information
• Conference calls are a great way to disseminate information out to remote and home workers, a group often forgotten in corporate communications.
• Use conferencing for feedback forums, discussion groups, training sessions and briefings and save your employees travel time and expenses.

Company announcements

• Company announcements are often urgent and involve senior management. Use a conferencing event call to ensure all staff receive the information quickly, simply and directly from the senior management involved.
• A fully managed event call is professional and hassle-free, bringing a personal benefit for your reputation with senior management.
• An event call announcement allows two-way communication with employees, delivering the benefit of full interaction for your staff.

Internal event management

• Why waste time and money holding a face-to-face event for hundreds of staff when you could effectively present to them via web conference? You could hold an online meeting, with presentation slides, video, interactive Q&A sessions and a number of different contributors and save your company up to £3500* per event!
• Getting time in the diaries of senior managers to present at internal events is not easy. Use video conferencing to bring them into an event from wherever they are in the world so they can present and have a presence as they would if they were physically there.

*Statistics based on customer survey about conferencing usage, conducted by BT Conferencing to 4293 end users between October and December 2005. (1st: Based on 3 hour face-to-face event, 100 participants, 50 travelling to attend vs event web conference at 41p per min.)

Internal intranet development

• Utilise conference calls for feedback sessions and testing users throughout the organisation
• Troubleshooting can be done live via a web conference, where you can gain control of the user’s computer and fix their problem there and then.
• Briefing and training can be easily administered via web conferencing, allowing a visual element or demonstration and presentation slides to ensure a more interesting session.

Senior management advice and consultancy

• Senior Managers often want advice within minutes or hours, especially if there is something urgent happening. Use conferencing to offer them advice within minutes regardless of location.
• Urgent announcements can be given via audio event conference directly from the CEO/CFO to employees without the need to pre-book venues and make travel arrangements.
• It’s important to maintain high visibility of senior management within an organisation. Regular updates to staff on strategy and changes via conferencing will help improve the perception of senior management and staff can join from wherever they are located.

Cultural development and cross-departmental integration

• Encouraging employees to work together is one of the most important aims of employee communications. Conferencing is the most important tool to break down the boundaries of location as staff can meet with each other and share documents online without the need to be physically together.
• Conferencing can create an award-winning culture, bringing people together, allowing more effective working practices, speeding up processes and helping the organisation to gain competitive edge.

Internal marketing and communications

• An internal campaign will need materials, copy and merchandise which inevitably involves third party suppliers. Manage many suppliers more effectively by replacing some face-to-face meetings with conferencing, saving you the travel time to all of your supplier locations, as well as the cost passed on from them to travel to you.
• Sign off copy, design and creative ideas via online web conference and save days waiting for face-to-face presentations and briefings. This will help get the campaign to market much quicker.