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Finance

Strategic planning

Creating a finance strategy can involve many people within your business and outside of it. Bring all stakeholders together on one conference call to review plans without having to physically be together.
Present your final financial plans to your CEO online rather than face-to-face and avoid the hassle of finding time in the diary when you are both in the same place. Conferencing is also great to supplement face-to-face meetings and check your thinking along the way.
Share best practice across your team by holding regular meetings via conference call –it’s more convenient for staff to join and information can be shared immediately.
Make finances go further by encouraging staff to save money on travel, by using audio, web and video conferencing instead of costly face-to-face presentations.

Use conferencing to get the finance team together to run through potential risks – you can even use the online facility to take notes and minutes so the risks are documented officially.
A crisis needs immediate action. Bring everyone together in an online meeting to pull together urgent contingency plans when needed, wherever they are in the world.
Liaise more effectively with auditors, making yourself and your team more accessible and visible to them using video conferencing for meetings they can’t physically attend.

So many people within the business want to know your results, forecasts, budgets, revenue predictions, market potential and much more. Briefing each group separately and even agreeing the final figures with management can prove a nightmare. Simplify the process with conferencing and sign off all reporting on one call with the relevant stakeholders.
Brief the company or relevant teams all at once, on one event call, with a visual presentation, to ensure a consistent message.
People that missed a live briefing can simply listen and view a recording of the meeting rather than you having to present it again and again.

Maximise the efficiency of your stakeholders by using your personal “always on” conferencing accounts in your name, enabling you to organise a project meeting at a moment’s notice, whenever the stakeholders are free and without having to book it beforehand.
Communicate project milestones and crisis points with stakeholders whenever it is needed throughout the duration of a project.
Document review and amendments can be dealt with in an online meeting without the need to be at the same location, saving everyone time and money.
Even if you hold a face-to-face meeting, you cannot always get key people there at the same time. Why not conference them into your meeting, so they can listen and contribute via audio or video conference?

The Board often want advice and figures within minutes or hours, especially if there is something urgent happening. Use conferencing to offer them advice within minutes regardless of location. The ability to explain to them together at once cuts out the risk of misunderstanding
Urgent announcements can be given via audio event conference directly from the CEO/CFO to employees without the need to pre-book venues and make travel arrangements. The BT Conferencing Event team are on hand to help plan, run and follow up the event call, taking the worry away from senior management.
It’s important to maintain high visibility of senior management within an organisation. Regular updates to staff on financial figures and strategy via conferencing will help improve the perception of senior management and staff can join from wherever they are located.

Keep up regular contact with third party suppliers and regulatory organisations via conference calls in between physical meetings.
Conduct weekly or monthly updates over web conference and have the ability to share any materials or new regulations that need to be reviewed.
Negotiate contracts and pay terms online and get everyone together at once to agree the principals

Getting a busy and diverse finance team together for team meetings is an arduous task, due to a lack of time and heavy workload. Use conferencing to replace and supplement face-to-face meetings and save money against each monthly meeting by reducing travel and subsistence costs. Or if the visual element is important, retain the benefits of a face-to-face meeting by holding a video conference instead.
Encourage your team to share best practice approaches, tips, advice on regulations, figures and gain feedback on new policies using conferencing.
Hold weekly one-to-one meetings with your team to keep them up to date with the new regulations and directives that are being launched.
Use surveys/polls to assess understanding/skills levels or opinions.

Encouraging teams such as legal, regulation, marketing and others to work with finance is one of the most important success factors of the Finance department. Conferencing is one of the most important tools to break down the boundaries of location as staff can meet with each other and share documents online without the need to be physically together.
Conferencing can create an award-winning culture, bringing people together, allowing more effective working practices, speeding up processes and helping the organisation to gain competitive edge.
Answer department teams’ questions quickly and easily, allowing them to get on with their jobs encouraging a good working relationship with the finance team

Don’t be over-whelmed by a finance training programme that is for a lot of staff – one or two online conference training sessions may deliver the programme in a matter of hours
No one likes a long, drawn out training session. Online webinars allow you to keep your sessions to a minimum length and make them more enjoyable for staff. They also help to improve attendance rates for those all important new finance policy launches.
Include a variety of training materials and use them in an online conference to make the session more interactive – such as presentation slides, opinion polls, intranet sites, PDF files and more