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Project Management
- Maximise the efficiency of your stakeholders by using your personal “always on” conferencing accounts in your name, enabling you to organise a project conference call or virtual meeting at a moment’s notice, whenever the stakeholders are free and without having to book it beforehand.
- You can improve the amount of interaction and communication you have with the project team by using audio and web conferencing to hold meetings, reviews and action planning sessions.
- Document review and amendments can be dealt with in an online meeting without the need to be at the same location, saving everyone time and money.
- Encourage your team to share best practice, project information, hints and tips, using conferencing
- Even if you hold a face-to-face meeting, you cannot always get some key people there at the same time. Why not conference them into your meeting, so they can listen and contribute via audio or video conference?
- Face-to-face meetings are important during the project cycle, however using conferencing for quick conversations and discussions in between speeds up the process, allowing you better access to your project team, who can then make decisions more quickly.
- Conference between physical meetings and you could get to market before your competitors or launch a service earlier than expected.
- See below example of a project cycle with conferencing.
- Approve and review documents live online using an audio and web conference and reduce the amount of project documentation being distributed.
- Ensure effective document control by restricting amendments to one web conference rather than emailing it back and forth to various stakeholders.
- For urgent approvals with your project sponsor, set up an online conference so they can attend wherever they are and work through all of the issues in real time, amending the documents live as you go, therefore finishing the meeting with an approved version.
- Training on a project out is essential but can get in the way of key working time and mean staff need to physically attend a location. Manage this more effectively by holding shorter training courses online for larger groups, so your employees only have to be at a computer with an internet connection and have a phone to participate.
- Remote workers can then receive the benefit of the training, more time to work and you obtain higher attendance rates as it’s more convenient for all.
- Reduce your project costs and stakeholder expenses by using conferencing instead of face-to-face meetings and save on travel, supplier time, expenses and much more.
- Review the project budget with your budget managers online, where everyone can see what is available and add what they have spent, allowing you to keep track of what’s happening.
- Use conferencing to get the project team together to run through potential risks – you can even use the online facility to take notes and minutes so the risks are documented officially.
- A crisis needs immediate action. Bring everyone together in an online meeting to pull together urgent contingency plans when needed, wherever they are in the world.
- So many people within the business want to know your results, forecasts, budgets, revenue predictions, and much more. Briefing it out separately to each group, and even agreeing the final figures with management and finance can prove a nightmare. Simplify the process with conferencing and sign off all reporting on one call with the relevant stakeholders.
- Brief it out to the company or relevant teams all at once, on one event call, with a visual presentation, to ensure a consistent message.
- Those who missed the session can simply listen to the recording rather than you having to present it again and again.
